How to Run a Successful Community Event with Daxko Operations

From seasonal festivals to workshops and ticketed fundraisers, Daxko Operations makes it easy to host events that engage your broader community, not just your members. With flexible registration, digital attendance tools, and built-in outreach features, your staff can plan and execute events that strengthen connections and create lasting impact. 

Community events aren’t just another program. They are opportunities to welcome new faces, highlight your mission, and keep current members engaged in new ways. With Quick Checkout and public registration links, anyone can participate without creating an account, making these events a natural way to expand your reach. 

Looking for inspiration? Explore our strategy guide on planning community events to see how other Daxko customers are engaging their communities to spark ideas for your next event. 

Creating an event is quick and intuitive. The following are features in Daxko Operations that make the process easier for your staff.

• Guided event builder. Add details such as dates, descriptions, venues, and ticket types in just a few steps.
• Flexible ticketing. Create individual, group, or add-on ticket types with pricing tiers for members, non-members, and guests. Assign GL accounts and mark tickets as tax-deductible for donor acknowledgements.
• Registration control. Set registration open/close dates and use Registration Groups when events are registration group specific.
• Guest-friendly registration. Quick Checkout lets participants register without creating an account, removing barriers to signup.
• Promo codes. Offer discounts on select tickets with time-based rules and one-time use options.
• Boost visibility. Add Program Tags so events appear within in-house and online program search. Share direct registration links on your website, social media, or in email.

These tools make setup seamless, whether you’re creating a brand-new event or duplicating a past one to offer again.

On event day, the Daxko Operations digital Attendance Tracker lets staff check in participants, sell walk-up tickets, and capture accurate attendance records that automatically sync to the event roster. This eliminates the need for paper sign-in sheets or separate systems.

• Event roster – Track real-time ticket sales and view registrations at a glance.
• Digital check-in – Use the Attendance Tracker on a laptop, tablet, or mobile device to quickly check in individuals or entire groups, reducing lines and keeping the day flowing smoothly.
• Walk-up ticket sales – If registration is still open the day of the event, staff can quickly text the registration link directly from the Attendance Tracker to a walk-up participant’s phone to buy a ticket.

These features keep both staff and participants organized and eliminate the need for on-location money collection.

Every event is more than just a day; it’s an entry point for future engagement. Here are ways to leverage community event participation to get both members and non-members back in the door.

• Collect participation data. The attendance and ticketing report gives you a clear picture of who showed up and who didn’t.
• Target future outreach. Use past event data to send personalized follow-up emails or segment participants for upcoming campaigns by downloading data into Excel.
• Convert guests into members. Non-members who attend can be nurtured into deeper involvement through targeted communications and tailored offers.

Post event housekeeping

The event may be over, but the insights remain valuable for future planning and benchmarks.

• Attendance reports can be exported in Excel to review attendance, no-shows, and day-of ticket sales.
• Member engagement. See a member’s full event history directly in their record.
• Future planning. Copy successful event setups with quick duplication and easy relaunch.

This data-driven approach ensures each event informs the next, helping you reach new people and strengthen member connections. Log in to Daxko Operations to start building your next event.