Becoming a Paperless Board of Directors

By | Board, Industry | No Comments

This is a guest post from our friends at BoardEffect.

When transitioning from a paper system of document distribution, going completely paperless can be a significant change, especially when faced with board members who are accustomed to using paper copies of meeting materials.

It takes some planning and considerations prior to the rollout, but with proper planning, going paperless can be very successful. If you are considering implementing a paperless board book, here are two things to consider:

  1. Do we have support from the president and senior staff of the organization?
    Rolling out an online portal and going paperless will work best with 100% support from the president, chair, senior staff, and administrative assistants. With full support from executive staff and the board chair, and a lot of encouragement, your board will be paperless and happy in no time!TIP: If board members email or call in asking for meeting minutes, an agenda, or other documentation, don’t just email it to them. Coach them to login to the portal and how to find what they need there.
  2.  

  3. How will this change how my team and I prepare for meetings?
    Gathering and distributing information requires much less time when you do not have to print and deliver copies. With an online board portal you can set the agenda, ask for feedback, and distribute prior meeting minutes and upcoming board books electronically.Your admin will be happy because they won’t have to print, assemble and mail copies of the books each month, and board members will be happy because they won’t have to haul heavy binders around and will be able to easily access their meeting materials on the go.

Puppy Love

By | Community, Culture | No Comments

Friday, May 9, Daxko shut the doors (more or less) for our semi-annual Impact Day. (Not familiar with Impact Day? Read more about the Daxko Foundation here and Impact Day here.)

With 125+ team members sporting new Daxko Impact Day t-shirts (thanks Whitney!) and eager to “do good”, we divided into teams and spread out across 7 sites around the greater Birmingham area.

I was placed on the team that volunteered at the Greater Birmingham Humane Society, and gladly accepted my assignment. We were to spend the day socializing the animals, giving dogs a bath, organizing donated newspaper, and walking the bigger dogs.

Eager to please, we jumped right in and all found a dog in need of a walk, or a cat in need of some attention. (I’m not sure who was more excited about the day, Daxko volunteers, or all of the waiting-for-forever-homes pets.) So there we were, taking over the walking trails, play yard, and patio, showering the animals with love and attention—and then it happened. I met a dog, and I was in love. In. Love.

I texted my husband to come as soon as he could and meet her. He did, and even brought our three and half year old rescue, Molly, to meet her too. The new dog won my husband over quickly, and Molly gave her approval soon there-after. Before I knew it, I was walking into Daxko’s post-Impact Day celebration spot, Dave’s Pizza, with a new pup in-tow.

We’ve partnered with many great organizations over the years, but this Impact Day will always be so special to me. It always feels good to give back, but this year I feel like I got more than I gave. 

Christin Joins Daxko Engage Team

By | Industry | No Comments

We are excited to announce Christin Baker has joined Daxko. Christin grew up as a Y kid. Her life was shaped by nonprofit staff that had a passion to change lives. Because of this, Christin is dedicated to developing and supporting people who work in the nonprofit world.

After an impressive 13-year tenure working with YMCAs (4 with individual associations and 9 for YMCA of the USA) Christin is joining the Daxko Engage Team.

I caught up with Christin to get a better look at the work that she will perform.

M: How does market research impact the overall consulting strategy?
C: Before going into a strategic planning session, before looking at program improvement, and before starting a marketing and fundraising campaign, you need to understand how your members and community stakeholders view your organization and services—this is the key to making good decisions.

Nonprofit staff are so passionate about what they do that it’s sometimes difficult to realize that the community doesn’t always see them as they see themselves. Data provided by market research allows us to look at the perception gaps and is critical to being intentional about next steps.

M: What kind of impact do you hope to have in your new role?
C: I love providing people with the tools they need to have a greater impact on the work they already do. I am always moved at how much people want to do their work better and working with Daxko will allow me to provide the tools to do just that!

The Myth About Board Members

By | Board, Industry, Mobile | No Comments

Board members are an integral part of any organization, especially a nonprofit. While they help make strategic decisions and influence the direction of the organization, they are often over-looked when it comes to driving focus and efficiency.

We met up with Dottie Schindlinger, VP of e-Governance for BoardEffect, to discuss the perception of board members and technology, and how a reputation for not being tech-savvy leaves them wanting more. 

Are you one of the many thinking, ‘How would we convince our board to use an online tool? Many of them are older and aren’t tech-friendly.’ 

Dottie shares, “Your board members’ age is not a good benchmark to determine whether e-governance will be a successful venture for your board. In a survey of nonprofit boards conducted by BoardEffect, there was no correlation between a board’s likeliness to use technology and the average age of its members.”

Research shows that adults ages 50+ are very active online, and that over 70% of Americans ages 50-64 use the internet—and this is the age range of almost half of all U.S. nonprofit board members. In addition, 50% of this age group own laptops, while 40% regularly use mobile devices to access the internet, a number that grows every year.*

Regardless of your board members’ average age, their readiness for e-governance depends more on their perceived need for improvement, a desire for greater efficiency, and their willingness to try a new way of working.

 

*Pew Research