I came across an article on HBR.org that couldn’t have been more timely to discussions that we’ve had recently at Daxko: Break Your Addiction to Meetings. As a highly collaborative work environment, there are countless opportunities for meetings at Daxko: 1-on-1s between team lead and team member, group brainstorms, company-wide updates, team meetings, morning check-ins…the list goes on and on. Oftentimes, those meetings are effective, but sometimes they end in frustration and wasted time. To tackle this issue head-on, our CEO, Dave, gathered thoughts from across the company to ensure that meetings are used effectively and don’t turn into company-wide time sucks. Here are a few ideas that were thrown around to transform Daxko’s meeting culture:
- Have clocks in every meeting room and appoint an official timekeeper at the outset of the meeting. If it runs over the scheduled time, all participants are free to leave.
- Elect a scribe to take notes throughout the meeting and distribute them to the group afterwards. That way, everyone will be on the same page as to what was discussed and corresponding action items.
- Get out of the office! A change of scenery can lead to more productive discussions. Grab a cup of coffee at O’Henry’s or hit the trail for a walking meeting!
- For team meetings, have team members set the agenda. Agenda items should be submitted ahead of time with the amount of time needed to discuss. The meeting is only as long as the cumulative amount of time submitted. No agenda items? No meeting.
We’d love to hear from you! In what ways are you transforming your company’s meeting culture?
Lisa H. is Director of Go-to-Market Strategy, and she thinks that Chex Mix and a Coke is the breakfast of champions.