Florida International University Expands Campus Rec Offerings with SpectrumNG

By | Customer Experience, Facilities, Industry, Online | No Comments

Florida International University (FIU) was looking for a software partner that could handle their growing campus recreation needs. “We are doubling in size,” says Charles Judkins, Director, Wellness & Recreation for FIU. “There is going to be a huge push for memberships and I knew we needed a good software system that could handle that.” Judkins reached out to Daxko because he’d worked with SpectrumNG campus recreation management at other facilities and knew it would be a good fit for the needs of FIU campus recreation.

FIU is home to 5 campuses in South Florida and is among the ten largest public universities in the United States. With that many students plus faculty and staff members, FIU needed a software management system for their campus recreation centers that would serve existing members and allow FIU to expand their membership offerings. In addition, FIU campus recreation is in the midst of a renovation that will create a much larger facility with the ability to serve more members.

Bigger, Better and More Connected
FIU has plans to expand offerings with the help of SpectrumNG. “I wanted to expand our membership offerings and under our current system, we couldn’t do that,” explains Judkins. Part of the expanded offerings will include different membership levels as well as extra add-ons like locker rentals. FIU plans to implement camp programming in the summer and other initiatives will be made possible with their implementation of Daxko’s SpectrumNG.

Judkins is excited about the online services offered with SpectrumNG. “Giving our students and patrons the ability to have an online account and allowing members to scan in from their phones is a big win for us.”

The Data Story
Funding for campus recreation facilities and programs at FIU is decided by the Student Government Association so the ability to run reports through their campus recreation management software is crucial. “I need that data to help me make the case for funding for facilities and programs. With SpectrumNG the data is easily available and staff has access to what they need.”

Looking Toward the Future
“I like how the software has evolved, especially as far as needs for campus recreation,” says Judkins. Judkins also points to the software’s flexibility and scalability as pluses for his organization. “If there are elements we don’t need we don’t have to use them with our setup,” he explains.

The first phase of the software implementation will be at their Modesto A. Maidique Campus with plans to expand once the first phase is complete. “I can’t wait until the second campus has SpectrumNG. The ease of memberships with multiple campuses will allow us to be more connected and open the flow of information between our recreation centers,” says Judkins.

Customer Story – Y in Central Maryland

By | Industry, Online | No Comments

We recently had a chance to speak with Sherrie Rovnan, CFO, and Jeff Mazerski, Director of Software Applications, at the Y in Central Maryland, where they’ve been instrumental in creating and piloting Daxko’s Online Move Camper functionality.

Online Move Camper allows members and program participants to make changes to existing camp registrations within Daxko Operations, freeing staff from manual camp moves, and empowering parents and other guardians to adjust camp selections at a time that’s convenient for them.

Mazerski and Rovnan both stressed that online moves are a must for their organization. “We serve a lot of two-income families, and the most convenient time for them to sign up and change camp registrations is in the evening, when our central office may not be open. Working parents need the ability to do this online,” Rovnan states.

When asked about the biggest internal impact on their organization, Rovnan explains that the amount of staff time saved cannot be underestimated. “We have thousands of online moves every summer, so to have this functionality is vital for us. Changing camps can be very time consuming over the phone, and that was something that fell onto the front desk staff. We wanted to take that transactional interaction away from front desk staff and instead have them focus on more meaningful engagements with members. We can’t stress enough the amount of time saved with online moves.”

In fact, if you consider that each move takes about 10 minutes per support call for staff to assist guardians with the request, and you multiply that by the 2,000+ moves the Y in Central Maryland records in an average summer, online functionality could save more than 300 hours of staff time.

As far as the setup, Mazerski and Rovnan both agree that it’s simple. “There is not a lot of work involved to get it set up. All you have to do is set up the dates and fees,” says Rovnan. Mazerski adds, “Really, it’s just one extra set of fields to enter when you’re setting up your camps, and there are automated controls built in so the association has the power to close online moves prior to the session and charge fees if necessary.”

“Daxko has made it so easy,” Rovnan adds. “It’s so easy for the members and participants to do themselves. It takes you through it step by step. We haven’t had one parent call and say they didn’t understand how to do it.”

From Our Customers: Daxko Operations

By | Customer Experience, Industry, Online | No Comments

Recently, we had a chance to catch up with Daxko customers about their experiences and efficiencies gained with Daxko Operations:

“One of the benefits for me of working with Daxko Operations is Daxko’s experience with the Y and I can tell that they have taken the time to get to know us as an organization, to know our culture and to know our brand and they bring that into what they do.  I don’t feel like we have to conform to Daxko’s systems or operations but they have brought us a product that helps us serve our communities the way that we are serving them, without having to change how we work.” – Leeann Buttram, YMCA of Memphis & the Mid-South

“YMCA of San Francisco, we are approximately an 80-million-dollar organization spread over 3 counties, with 14 branches. Our branches vary from our Urban Services Branch which is a social services branch that is not a membership base and we have a resident camp, we have a conference center and then we have 10 member-based locations. Daxko Operations allows us to use the system the best way we need to for each location but still be able to operate as one enterprise. It allows us to communicate to our members whether they are in a grant after school program, learning enrichment program or the member that is checking into the presidio YMCA at 5am to go on the Spin Bike. It allows us to be able to connect with all of our members, however they want to be present for us.” – Rachel Pacheco, YMCA of San Francisco

“The simplicity. When we get new staff, a new front desk staff person, I feel like we can do a two-hour training with them and they’ve already got it. So, just the punch, click, the simplicity of the program itself is great.” – Kendra Augustine, Cleveland County Family YMCA

“The decision to go with Daxko and implementing Daxko Operations was easy. We knew we wanted to go with someone that was already doing everything and doing it well. It didn’t make sense to go with someone who said in a year we may do this. In two years we may do this. Daxko was already doing it. Daxko’s a forward thinking company and we appreciated that.” – Angela Wallace, YMCA of Memphis & the Mid-South

“We value the partnership and find lots of use cases to use all of the Daxko suite to help us fulfill our mission.” – Rachel Pacheco, YMCA of San Francisco

3 Reasons for Cloud-based Security

By | Facilities, Industry, Online | No Comments

Today’s world requires security to be a priority to keep both members and staff safe. With all the options out there it can be a struggle to understand what type of solution is right for your facility. You want an innovative and comprehensive solution that is also easy to manage and affordable. Having your facility access controls in the cloud means you’ll have access through a web browser. It also means you’ll have lower up-front expenses, automatic software updates, remote access, and a reduced total cost of ownership.

Here’s why a cloud-based model for physical access controls works for member-based health and wellness centers:

  1. Choosing a Cloud based model reduces risk – When considering hosting facility access services in the cloud, it’s important to know your provider. Daxko partners with Brivo to provide Daxko Facility Access to customers as a service. As partners, we understand that security is paramount to maintaining the safety and security for health & wellness facilities. Daxko customers are able to leverage Brivo’s world-class, innovative security structure using proven Internet monitoring techniques and leading information security measures and best practices.Brivo’s data center infrastructure and Internet monitoring provides the same level of encryption used by banks and financial institutions to protect access to online accounts. Whatever provider you choose; ensure they have the right security measures in place for your needs.
  2. Choosing a Cloud based model allows health and wellness centers of all sizes to benefit from high-end data centers and redundancies – By choosing to go with a cloud-based physical access option, many smaller to midsize health and wellness centers can benefit from the types of high end data centers and redundancies normally reserved for larger organizations. Brivo’s primary and disaster recovery data centers are Tier 4 commercial facilities featuring redundant architectures from separate providers.  The data centers are located in the United States within 2,000 miles of separation to minimize the potential for simultaneous disaster. These data centers boast top of the line physical security measures and network security.You should also make sure that your facility access provider is heavily invested in information security policy development and training, augmented by frequent internal reviews and audits. Brivo has adopted corporate information policies based on the best practices of financial institutions and managed service providers.
  3. Choosing a Cloud-based model eliminates time consuming and expensive upkeep – A service and delivery model eliminates the need for individuals to purchase, deploy and maintain IT infrastructure or application software. In Daxko’s Facility Access service model, we are fully responsible for managing and deploying the infrastructure and processes required to run and manage the full solution of our customers. That includes:
    • Servers, Operating Systems and Databases
    • Application Security and Data Center Resources
    • Networking
    • Power and Cooling
    • Patches / Upgrades
    • Backups
    • Database administration, and more

    By shifting this workload to Daxko, our customers minimize costs, reduce risks and save time. With this model, customers gain access to enterprise-class solutions while eliminating the need for capital expenses associated with hardware, staffing, maintenance and upgrades. And because all members are managed from the cloud on a single instance of Daxko Operations software, customers can gain access to the data and analytics they need to help plan future scheduling and infrastructure needs. This allows customers to offset a large percentage of their total cost of ownership.

Learn more about the questions you should ask when considering Facility Access solutions and learn about Daxko Facility Access.